Interlibrary Loan

The interlibrary loan service seeks to further assist patrons in their research, after they have exhausted all resources available in the Glass Memorial Library (GML), by obtaining additional materials from other libraries.

Currently enrolled students, faculty, and staff of Johnson University may use the interlibrary loan service.

Books, theses, and dissertations, as well as some musical scores and microform materials, can be borrowed. Photocopies of non-circulating materials, primarily periodical articles, can be requested in accordance with copyright laws. Items missing from the Glass Memorial Library can also be obtained. We cannot obtain the following materials: materials owned by this library and currently in use, periodical volumes, bulky or fragile items, audio or video tapes, compact disks, reference books, textbooks, and rare and valuable materials such as manuscripts.

Many items are obtained with no or little cost to the patron. However, some libraries charge for lending items or photocopies. These charges will be passed on to students who use the service. The charges will generally be between $3.00 and $10.00 per item. You are to indicate how much you are willing to spend on the interlibrary loan form.

Interlibrary Loan Forms
After checking the library's catalog and periodical holdings list to determine if the item is owned locally, an interlibrary loan form can be picked up at the circulation desk. This form needs to be filled out completely and returned to the desk for a librarian to review the request. An accurate and complete bibliographic citation needs to be provided on this form along with the source of the citation and full personal information. A form will need to be filled out for each item being requested. An online interlibrary loan form is also available.

Typically, two to three weeks are needed to process and receive requests. Factors influencing this length of time include: the difficulty of the request, the distance the lending library is from Knoxville, the amount charged for requests (the library searches to find the most economical lending library) and the availability of the item. Please keep this in mind when planning your research.

You will be notified through campus mail, email, or by phone when your materials arrive.

Loan Periods
Loan periods are determined by the lending library and generally range between two weeks and one month. The GML will request that you return an item five to seven days before it is due back to the lending library to allow time to send it. The lending library may place restrictions on the items they lend, such as "No renewals" or "In Library Use Only." Photocopies are kept by the patron.

Renewal requests for interlibrary loan materials should only be made under extraordinary circumstances. A renewal request must be made to one of the GML librarians at least five business days before the item is due; this allows for ample time to contact the lending library. While renewal requests are often granted, the decision rests with the lending library.

Returning Materials
Materials are to be returned directly to the library personnel, not placed in the book drop. Late items are subject to fines and jeopardize the ability of GML to borrow from other libraries in the future. The requester is responsible for all fines and charges for late and lost materials.