Student Policy Guide

Student Policy Guide

Circulation Service Desk:

The service desk is located just inside the front doors on the second floor. Here you can check out materials, find reserve items, request an interlibrary loan, or obtain reference help. Students must present either their student identification cards or key tag cards in order to check out library materials. Key tag cards are available upon request at the service desk

Reserve Materials:

Items are placed on reserve at the request of the faculty to be available for whole classes to use. These items are kept at the service desk. Ask for them by the professor’s name, number and letter of class, and title of the material. Reserve materials may be restricted for use only in the library or may have a short circulation period (one, three, or seven days). All reserve items must be checked out using your student ID or key tag.


All circulating books are located on the third floor. The books are arranged according to the Library of Congress classification system. The checkout period for books is three weeks. Students may have up to 15 books checked out at one time.


The library currently subscribes to more than 230 print magazines, academic journals, and newspapers while thousands of others are available online. The print periodicals are stored on the first floor and are arranged on the shelves alphabetically by title. A list of print periodicals currently obtained by the library, as well as titles of back issues, can be found on the index tables. The Publication Finder database can be used to identify both online and print periodicals to which the library has access. The library staff is available to help you determine which resource would best meet your research needs.

Bound periodicals can be checked out for a period of three days. Current issues and other unbound periodicals cannot be checked out. Some back issues of periodicals have been preserved on microfilm or microfiche.


Filmstrips, kits, videos, and digital video discs (DVD) are located in the first floor Media Room. These materials are numbered just like the circulating books, but have Kit, Video or CD written above the call number. Audio-visual materials can be checked out for a seven-day period. Three video players with color monitors are available for viewing videos on the second floor of the library.

Sound Recordings:

The library has a collection of more than 7,000 information and sermon tapes and compact discs (CD). Up to three sound recordings may be checked out at one time for a seven-day period.

Music Resources:

These materials are in the first floor Media Room. You will find music cassettes, compact discs, and records as well as a turntable, CD players, and cassette players. Music cassettes and CDs may be checked out for seven days. Records do not circulate but may be used in the library.

Vertical File:

Small books and pamphlets cannot be put on the regular shelves, so we file them in the filing cabinets located on the third floor. These materials can be checked out at the circulation desk for a three day period.

Mission Materials:

Newsletters and other publications are found in file cabinets located on the third floor. They may be checked out for a three day period.

Overdue Materials and Fines:

Overdue fines for non-reserve materials are 10 cents per day per item. Overdue fines for reserve items are $1.00 per day per item. A two-day grace period is extended for non-reserve materials. If the item is not returned during the grace period, the fine is calculated from the day after the due date.

If overdue items are not returned within one week after a final overdue notice has been issued, the student will be billed for the replacement cost of the item, a $4.00 processing fee, and any accumulated fines. When items are returned after a student has been billed for them, charges for the replacement cost and the processing fee will be removed from the student’s account.

All checked out items must be returned to the library at the end of each semester. Students who have not returned checked out items at the end of the semester will be billed for the replacement cost of the item, a $4.00 processing fee, and any accumulated fines. When items are returned after a student has been billed for them, charges for the replacement cost and the processing fee will be removed from the student’s account. If the items were overdue, the students remain responsible for the accrued fine.


If an item is needed and is in use by another patron you may place a “hold” on that item from the library’s Public Access Catalog (P.A.C.) or at the service desk. When the item is returned to the library, we will put the item aside and you will be notified that the item is now available. Holds cannot be placed on reserve material or material that is currently available on library shelves.


On rare occasions the library may recall an item before its due date. This usually happens when a professor has requested that the item be placed on reserve for students enrolled in a particular course. Recalled items must be returned to the library within five days. Recalled items not returned within five days are subject to a fine of $1 per day with no grace period.

Lost Material:

The library should be notified when materials are lost; otherwise, fines will continue to accumulate. Once we are told that the item is lost, we stop the fines and give you approximately a semester to locate the item. The person who checked out the material will be charged (a) price of the item, (b) a $4 processing fee, and (c) the fines accumulated up to the time the loss was reported.


Books and other materials may be renewed one time if a hold has not been placed on the material. You may renew your material online by using the Patron Review link from the library’s P.A.C. Most reserve materials may not be available for renewal.


We have access to many online databases containing periodical and journal articles. These resources can be accessed from Articles Through Our Databases.


Glass Memorial Library patrons now have access to EBSCOhost eBooks and other electronic books. E-Books are full text electronic versions of published books that library patrons can search and read over the Internet.

Patron Review:

Special features such as placing holds, renewing items and reviewing your patron record are available from the P.A.C. using your barcode number and a P.I.N. To request a P.I.N. complete the form available from the library’s Web page or at the service desk. Your P.I.N needs can be up to eight characters and can be either a number or word.

P.I.N. Request

Patron Review

Computer Lab:

A computer lab is located on the main floor of the library. Several terminals are available for student use. Any questions or problems with the computer lab need to be directed to the lab assistant and/or the I.T. department. On occasion this room may be reserved for library instruction.

Copy Machines:

The copiers (first and second floors in the library) operate with cash or Venda card. Copies are 10 cents each. Venda cards are available at the service desk. A student can use their fob to apply copies to their copy allowance. A printer for photocopying from microform is located in the microform area. Microform copies are 10 cents each and need to be paid for in cash at the service desk. Copies of worship music for Johnson functions can only be made with the permission of the Communications department.

Group Study Areas:

Three private group study areas are available for student use. These are located on the second floor next to the computer lab and adjacent to the lobby. Students need to register at the service desk to use these rooms.


The library has books and periodicals on microfiche and microfilm. These materials can be found in the microform area on the first floor. Viewers are available as well as a reader-printer. Ask for assistance from the periodicals staff or the staff at the service desk.

Kurzweil 1000 Text to Speech Software and Scanner:

The Kurzweil 1000 text to speech software and scanner which allows you to scan documents and then listen as the pages are read is available at the terminal in the technical services area. Students must have approval from the Academic Office or the Academic Support Center to use this program.

Reference Room:

The Reference Room is located at the back of the building on the main floor. The Reference books consist of atlases, commentaries, encyclopedias, dictionaries, and handbooks containing general and foundational information on most topics. They are numbered just like the circulating books but have “Ref” above the call number. They must be used in the library.

Topical reference guides are available in a rack in the reference room. Each guide lists basic reference sources, periodicals, and periodical indexes within a particular subject area. They provide a starting point for term paper research. Guides are available for biblical studies as well as for most programs.

Interlibrary Loans:

No library can afford to collect every book or periodical that its patrons might want to use. However, most libraries will lend materials to another library. If you need materials which are not available in this library, please see one of the librarians who will decide if this is an appropriate service to meet your need. The process of requesting and receiving materials from other libraries usually takes 10 days or more to complete. Request an interlibrary loan.

Information Literacy Opportunities:

According to the Association of College and Research Libraries (ACRL), “Information literacy is a set of abilities requiring individuals to recognize when information is needed and have the ability to locate, evaluate, and use effectively the needed information.” ACRL lists five standards which determine an information literate student. These are:

  • The information literate student determines the nature and extent of the information needed.

  • The information literate student accesses needed information effectively and efficiently.

  • The information literate student evaluates information and its sources critically and incorporates selected information into his and her knowledge base and value system.

  • The information literate student, individually or as a member of a group, uses information effectively to accomplish a specific purpose.

  • The information literate student understands many of the economic, legal, and social issues surrounding the use of information and accesses and uses information ethically and legally.

The library seeks to help meet these standards through a Library Instruction program integrated into the university curriculum. Classes in which extensive library instruction is given are:

  • HUMN 1100 Freshmen Cornerstone Experience - Developing general reference skills

  • THEO 2100 Fundamentals of Christian Faith - Using library catalogs

  • BIBL 2130 Exegetical Method for English Bible - Using biblical resources

  • ENGL 2200 English Composition - Using periodicals, indexes, and databases

  • COMM 2000 Introduction to Speech - Using the internet for research

In addition to these classes, instruction is given in several introductory classes in specialty areas focusing on the fundamental resources of that discipline.

Individual reference assistance from a librarian is also available. Come to the service desk and ask for help.

Discover more information on Information Literacy Competency Standards for Higher Education.

Chapel Make-ups:

Sermon recordings are listed by speaker in drawers of the music catalog. Sermon recordings are also listed by speaker and subject in P.A.C. Up to three cassettes/CDs may be checked out at a time for a three day period. For your convenience, chapel make-up slips are available at the service desk.